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Code of Ethical Practice

Paper Dove Company Limited seeks to operate at all times in a responsible and fair manner.
It aims to promote and protect the human rights and basic freedoms of all individuals with whom it works directly or indirectly.

Human Rights

Paper Dove is totally against any form of slavery, be it physical or mental, any attempt to reduce freedom of movement, freedom of thought, degrading punishments or inhuman practices. The dignity of the individual is paramount.

We expect everyone we work with to be vigilant and to look out for the signs of slave or forced labour or trafficked individuals. We expect and ask for transparency in raising any concerns identified by suppliers and commitment to continuous improvement in regards to ensuring that modern slavery is not present and remains absent from any part of the supply chain.

Workers’ Rights

  1. The Company is committed to complying with all relevant legislation.
  2. No worker should be discriminated against on the basis of sex, age, race, sexual orientation, religion or beliefs, pregnancy, or marital status.
  3. Workers should receive equal pay for equal work.
  4. Every worker should be free to join or start a trade union or staff association, nor should they suffer because they choose not to.
  5. The Company does not accept bullying in any form.
  6. On commencement of employment all workers should be aware of the Company’s terms and conditions in particular their wage, when it will be paid, and how.
  7. All workers should not work more than the legal limit, this includes overtime and be allowed at least one day off per week.
  8. Wherever possible people should be in permanent employment; agency or temporary employment should be minimised where possible and be monitored.
  9. Workers should be allowed the legal requirements for sick leave, holiday entitlement, maternity, paternity, and loss of a close relative.

Bribery and corruption

Paper Dove is opposed to any form of bribery or corruption as defined in the Bribery Act 2010

Ethical Standards

Our suppliers must comply with national laws and international standards that aim to protect the environment and, ideally, be Sedex approved.

Suppliers and their subcontractors

  1. It is the supplier’s responsibility to ensure and provide evidence that they and their sub- contractors conform to the ETI code (Ethical Trading Initiative)
  2. Paper Dove will not enter into a business relationship that fails to uphold the human rights of its workers - in line with the Universal Declaration of Human Rights and Human Rights ACT 1998.

Health and Safety

Standards should be compliant with relevant national laws and standards but should also include the following:

Fire Safety - Provide and maintain safe and effective means of escape and adequate fire extinguishers. In addition, fire drills should be carried out twice a year so that employees are fully aware of the protocol in the event of a fire.

Work Place - Suppliers must provide and maintain a safe and healthy workplace and working environment

Work Equipment - Employers must ensure that any equipment provided for work is suitable for its intended purpose, maintained in an efficient state in working order, and good repair. Dangerous machinery must be securely guarded.

Electricity - Only trained staff should be allowed to work with electricity, with all electrical systems being maintained so as to prevent danger at all times

First Aid - The employer should provide adequate and appropriate first aid facilities for their employees in case of injury or illness at work. These should include first aid kits which are regularly maintained and we would advise that there should be at least one trained member of staff for every fifty workers. All first aiders should have refresher training every three years.

Accident Procedures - To help prevent future accidents, accident procedures should be put in place covering accident reporting and logging, accident investigation and analysis

Hazardous Substances - The supplier must ensure that procedures are enforced which ensure that all hazardous substances are delivered, stored, used, and disposed of safely. Employees exposed to substances hazardous to their health must be provided with such information, instruction, and training as is suitable and sufficient for them to know the health risks associated with their exposure to the substances with which they work. They should also be familiar with the precautions necessary for their protection.

Manual Handling - No employee should be required to lift, carry, push or pull any load which could harm them. Where possible, manual handling should be avoided by providing mechanical handling equipment. Job rotation should be used where repetitive strain-type injuries could be a risk.

Personal Protective Equipment (PPE) - Where risks are not adequately controlled by other means then the employer must supply suitable PPE, free of charge, to the employee.

Mental Health and well being

As a company, we are vigilant both for ourselves and our colleagues. We promote a workplace where people can be themselves, we believe people should feel they can speak out about mental health concerns without fear, making it easier to reach out for help if needed.

Data Protection

Suppliers and subcontractors will observe and comply with all obligations and requirements relating to the processing of personal data and shall always be aware of and comply with UK data protection law requirements (noting GDPR from 25.05.2018) in relation to the Supplier’s handling or processing of any personal data it may undertake for Paper Dove Company and its customers